Evaluating Business Communication Paper Assignment

Evaluating Business Communication Paper - Assignment Example The various communication to managerial personnel and to the members of the accounting department were appropriate for the intended audience. The memo from John, the Accounting Team representative was also expected by the CEO, William. The leadership roles and styles in the scenario affectively established the kind of tone, the structure of the correspondence, and the manner by which the messages would be written. The memo between managers are formal and expected to be structured in a language that is familiar to personnel of managerial position. Likewise, the memo from John to the CEO aimed to be structured in a formal tone, but could still be improved. As briefly noted above, the memo sent by John to the CEO could be improved. The tone should be formal. Likewise, the entire communique should have been proofread extensively to be free from errors. From the memo that was written by John to the CEO, it was evident that there were grammatical errors (the way JJJ Company was written where the word Company was sometimes written in full, sometimes abbreviated, and at times, the abbreviated ‘Co.’ was even written in lower case). In addition, there were some statements that should not have been included (‘Beth requested all financial reports even though some of them were not required’) as the implication, with the rest of the information in the third paragraph, would be immaterial for the CEO. Also, the last statement which says: ‘If you have any questions, please contact me’ could still be improved as the structure seemed to be an order to the CEO which is not appropriate. The sender could have said, ‘If there are further queries in the disclosed information, I would be more than willing to relay it at your most convenient time’. In other correspondences, the memos were structured with some aspects similar to a business